How to use the tool
You can either complete the tool on paper by printing off a pdf version or complete it online at wellbeingoutcomes.scot. To download a pdf version of the assessment….
To get started online you will need to do the following:
- Create a practitioner account. To do this you will need to enter your e-mail address and create a password. You will receive a warning that no local authority has been selected for your account. Click on the My Account tab and select the Local Authority you work for, or if you do not work for a Local Authority then select National and click Assign. You will then be asked to select the Service Area in which you work. Your request to be assigned to a Local Authority/National Service and Service Area will be passed to the assigned Super User to approve. Approval will enable the data from your user account to be aggregated with that of others in your Service Area to assist with improvement planning. Your account can be used to complete and record assessments whilst approval is pending.
- Create a unique identifier code for a child. As no identifiable personal information about a child is held in the online tool you must create a unique identifier code for each child. To do this log in to your account, click on the ‘Children / Young People’ tab, then click on the menu button and select ‘Add Child / Young Person’. Select the gender of the child and then click ‘Add Child’. You will receive a message to say that a child / young person has been created which will provide you with a unique identifier code. This code needs to be recorded in the child's personal file within your service for future reference so that you know which child the unique code refers to.
- Complete an assessment. There are two ways you can complete assessments: 1) whilst logged into your account and 2) whilst logged out of your account. Unless you are completing the online wellbeing assessment from your own perspective then you should always complete assessments whilst logged out of your account. This will ensure that the child, parent / carer or other practitioner will not be able to see assessments completed by others or to see the assessments related to another chid. To complete an assessment click the ‘Start Assessment’ tab. Enter the unique code for the child for whom the wellbeing assessment refers. Select whether the assessment is being completed from the child’s perspective, their parent / carer’s perspective or the practitioners perspective. If you are entering the details from a paper assessment completed on a prior date then click on the date box and select the date the assessment was completed. Click the start button and work your way through the wellbeing outcomes using the prompts to aid conversations about wellbeing. Notes from the conversations can be recorded in the text box. However, you should ensure that no personal information that could lead to an individual being identified is recorded on this system. Instead any relevant personal information should be recorded in the child's personal file within your service. When you have worked through the eight wellbeing outcomes and the future hopes and next steps page then click the ‘Finish’ button. This automatically places each rating on a 'spidergram' as per the example below. If a paper version of the tool is used then each rating is simply plotted on the 'spidergram' and a line is drawn between each point.
- Produce a report. Various report formats are available including the individual assessment, comparison of assessments, and changes over time. If you wish to keep copies of these in the child's personal file within your service then these can be downloaded in a pdf format and printed. To access these log on to your practitioners account through the ‘User Login’, select the ‘View Children / Young People’ tab and select ‘View’ for the relevant child. This page lists all assessments for that child. To change the list order click on the heading you with to list the assessment by. If you wish to view an individual assessment then click the ‘View’ tab for the assessment you wish to view. A pdf report can be downloaded by selecting ‘Download PDF Report’ from the menu button. If you wish to compare assessments then click on the ‘View’ tab for the first assessment you want to compare then go to the menu button and select ‘Compare with’ then select the assessment you wish to compare it with. This will overlay the two perspectives visually to aid conversations about where perspectives differ. To produce a report of changes over time click on the ‘Reports’ tab. This will display ratings over time for each of the wellbeing outcomes. This can be filtered by assessment number or assessment date. To change the assessment numbers you want to view use the slide bar to change the numbers selected and select ‘Apply’. If you choose to view the report by assessment date then enter the ‘Date from’ and ‘Date to’ and select ‘Apply’. By clicking on Practitioner, Parent / Carer, Child / Young Person you can choose to display all three perspectives or individual perspectives. To change the view from bar graph to line graph click of the respective tab. A pdf report can be downloaded by...
- Edit information. To delete a child / young person that has been created in error click on the ‘Child / Young Person’ tab, select ‘View’ for the relevant child unique code, click on the menu button, and select ‘Delete Child / Young Person’. You will be asked to confirm whether you wish to delete that Child / Young Person’s code. If you wish to edit an assessment or to remove any identifiable information that has inadvertently been included then click on the ‘Child / Young Person’ tab, select ‘View’ for the relevant child unique code, click on the menu button, and select ‘Edit Assessment’, make the required changes and then click ‘Save’.
- Aggregating data for multiple practitioners... As the tool is able to aggregate data it can also assist with identifying where practitioners do well in improving the wellbeing of children and where this may be more difficult. Service managers, Local authorities and Community Planning Partnerships can use the tool to help plan their activities and decide on their priorities for action.